These terms apply specifically to Derbyshire Festival 2026 bookings made through Somerford Park Farm.

1. Booking confirmation and allocation

• All bookings are subject to review by the Somerford Park Farm admin team.
• Your booking is confirmed once it has been accepted and your confirmation has been issued.
• Stabling, pods, hook-up and related items are limited and allocated by Somerford Park Farm.
• Bookings are generally processed in the order they are received and paid for, so early booking is recommended.
• Specific stable numbers, pod numbers, hook-up positions, parking spaces or exact allocations cannot be guaranteed.
• We will always try to take account of any notes or requests, but these cannot be guaranteed.
• Final stable and pod allocations are usually confirmed shortly before the event and may occasionally need to be adjusted.

2. Competitor stabling and showground access

• Stable bookings must relate to the horses included in the booking.
• Stables must be skipped out and left clean on departure.
• Any damage caused to stables may be charged to the hirer.
• All stabling arrivals must arrive on the showground before 8:00pm.
• If you expect to arrive late or are delayed, please contact the Stable Manager as soon as possible on 07774 359484.
• The Stable Manager’s Office is open daily from 8:00am to 8:00pm and should be your first point of contact for any stable-related queries during the event.

3. Horse health, welfare and biosecurity

• All horses brought to site must be fit to travel and suitable to attend the event.
• By bringing a horse onto site, you confirm that vaccinations are up to date and the horse is not showing signs of infectious or contagious illness.
• Spot checks may be carried out.
• Competitors remain responsible for the welfare, care and supervision of their horses at all times.
• Horses showing signs of illness must not be brought onto site, and any concerns must be reported to the Stable Manager immediately.
• Somerford Park Farm reserves the right to refuse entry or request immediate departure where a horse presents a health, welfare or biosecurity concern.

4. Camping pods

• Camping pods are allocated by Somerford Park Farm.
• No dogs are permitted in camping pods under any circumstances.
• Pods must be left in a clean and tidy condition.

5. Electric hook-up

• Electric hook-up must be booked and paid for in advance.
• While we endeavour to supply the hook-up booked, Somerford Park Farm cannot accept responsibility for loss, interruption of supply, or resulting inconvenience.

6. Vehicles and parking

• All vehicles must be declared as part of your booking where required.
• Vehicles must be parked in designated areas only and must not obstruct access routes or other users.
• All vehicles must be driven slowly and with care at all times, giving priority to horses and pedestrians.

7. Dogs

• Somerford Park Farm operates a no dogs policy across the site.
• For Derbyshire Festival only, dogs are permitted on the showground if kept on a short lead, under full control, and cleaned up after immediately.
• No dogs are permitted in or around buildings, arenas, or within any accommodation including pods.

8. Site safety and conduct

• All visitors must follow site signage and any instructions given by Somerford Park Farm staff.
• Children must be supervised at all times.
• Visitors must behave in a safe, respectful and considerate manner.
• We reserve the right to refuse entry or require any person to leave the site if behaviour is unsafe or inappropriate.

9. Photography, filming and social media

• Photography and filming may take place during Derbyshire Festival for event and promotional purposes.
• By attending the event, you acknowledge that you, members of your party, and horses in your care may appear in photographs, video footage or other media.
• This content may be used by Somerford Park Farm in print, online, on social media, and in future promotional material.
• Visitors may share their own content responsibly but must not post anything unlawful, misleading, or harmful to the event, its staff or other attendees.

10. CCTV

• CCTV operates across the site for safety and security purposes.

11. Liability

• All persons attending the site do so at their own risk.
• Somerford Park Farm accepts no responsibility for loss, damage or injury except where required by law.
• Visitors are responsible for their own safety, their vehicles, and the horses in their care.

12. Cancellations and refunds

Before close of entries
Full refund less a £20 admin/processing charge.

After close of entries but before the start of the event (midday on Friday 5th June 2026)

• Stables and pods will be refunded only if we are able to re-sell the cancelled booking (fully or partially)
• Hook-up, shavings and haylage will be refunded according to booking status
• Refunds for stables and pods may be processed progressively if items are re-sold
• An admin/processing charge may apply per booking

After the start of the event
No refunds will be issued.

No-shows / non-arrival / non-use
No refunds will be issued.

13. Event changes or cancellation

• In the unlikely event that Derbyshire Festival is cancelled or significantly altered, appropriate arrangements will be made.
• Where applicable, refunds will be provided.

14. Amendments

• Somerford Park Farm reserves the right to amend these terms where necessary.